ELIGIBILITY
Sponsorship is limited to companies or entities offering products or services of interest to event attendees, as determined solely by ATCA. Marketing campaigns are also subject to approval. Only the company named on the Sponsorship Request Form will receive benefits and recognition.
SPONSORSHIP ALLOCATION
Placement of sponsor recognition or advertisements is based on sponsorship level and submission timing. ATCA reserves the right to reassign placements if necessary.
ARTWORK DEADLINES
Deadlines for submission of sponsor artwork are listed in the sponsorship confirmation email and on the event website. Missed deadlines or incorrect formats may result in the forfeiture of related benefits.
SPONSORSHIP PACKAGE INCLUSIONS
Sponsorship pricing includes all benefits listed in the Sponsorship Offerings and confirmed Sponsorship Request Form, unless otherwise noted.
PAYMENT AND TERMS
All financial support must be processed through ATCA. Payment is due upon receipt of an invoice unless alternate arrangements have been confirmed in writing before submission of the Sponsorship Request Form. Sponsorships are not considered confirmed until a request form has been submitted and full payment is received. Sponsorship benefits willnot be extended until payment is received in full.
CANCELLATION POLICY
Sponsorships are non-refundable. All cancellations must be submitted in writing and are effective upon receipt. Email cancellation requests to Sandra Strickland at sandra.strickland@atca.org and Rugger Smith at rugger.smith@atca.org.
FORCE MAJEURE
ATCA is not liable for cancellation or delay due to circumstances beyond its control (e.g., natural disasters, government shutdown, terrorism, labor strikes, epidemics, technological disruptions). No refunds will be issued under such conditions.
EXCLUSIVITY
Exclusive sponsorships are offered at ATCA’s discretion and apply only to those items explicitly outlined in a signed agreement.
PHOTOGRAPHY & MEDIA RIGHTS
By submitting a Sponsorship Request Form, the sponsor grants ATCA the right to photograph, record, and use the sponsor’s name, logo, and likeness for promotional and archival purposes.
SPONSOR CONDUCT
Sponsors must conduct activities without disrupting or endangering others. ATCA may restrict or remove any sponsor for violations. All sponsors will abide by the ATCA Code of Conduct.
DISPUTE RESOLUTION
All disputes will be resolved via binding arbitration in Alexandria, VA, under the rules of the American Arbitration Association. This agreement is governed by the laws of the Commonwealth of Virginia.
AGREEMENT ACCEPTANCE
By submitting the Sponsorship Request Form, the sponsor agrees to these terms. Terms become binding upon ATCA’s acceptance.